(We become your Complete Administrative Department)
THE BACK OFFICE PACKAGE IS THE PERFECT SOLUTION FOR GROWING SMALL AND MEDIUM SIZE BUSINESSES THAT NEED A FORTUNE 500 STAFF WITH A SHOE STRING BUDGET!
The Back Office package is a full administrative service package that allows you to have a professional department in the areas of General Accounting, Billing, Accounts Receivables, Accounts Payables (schedule and payment of bills), Job Costing/Cost Accounting, Payroll, and Cash Flow Management at an affordable price. Take advantage of the most current accounting and administrative software. We will provide you with our in house server at no extra cost, where all of your information will be stored and maintained.
All functions are handled by professionals and with internet access, you can obtain all of the information you need to monitor your business 24/7! This way, you concentrate in sales, operations and making money we make sure that all of the administrative tasks are performed accurately and on time. We will have the most relevant information up to date for you to make sound decisions therefore dramatically increasing your bottom line, giving you the COMPLETE SOLUTION.
This package is organized in modules, which all of them are required:
1. FULL ACCOUNTING MODULE
• We gather and organize all of your records (checks, deposits, receipts, invoices, bank statements, etc.)
• Input them into a professional accounting program in our server
• Reconcile all of the transactions, so they are correct, accurate and on time
• Generate a Monthly Income Statement that allows you to know if you are making or losing money, how you are spending your scarce resources, etc.
• Generate Quarterly Balance Sheet, Income Statement and support financial information, to give you a clear picture of what you have, what you owe and how your company is doing
• Generate all reports needed to apply for financing
• Print Receivables and Payables Aging from anywhere you have an internet connection, so you can keep track of who owes you, who is late and who do you need to pay
• Expert advice, once a month, where we tell you ways to improve your business and your bottom line
• All of your quarterly Taxes. Keeping you in line with the IRS gives you peace of mind and avoids major problems in the future. We have expert CPA’s in this area.
Every week, you turn in your checks, deposits, receipts, customer invoices, vendor invoices and support documentation to us and we do the rest for you.
2. RECEIVABLES MODULE
• We print monthly statements that are mailed to each of your customers
• We reconcile each account against customer’s statement, giving a report of differences that need to be cleared
• We input all of the collections that you bring (the deposit slips and backup information correctly coded)
• We print weekly Receivable Aging and inform you of past due invoices
3. PAYABLES MODULE
• We organize and enter bills
• We print weekly Payables Aging and schedule the bills that need to get paid
• We print checks authorized by you to pay
• We mail each check
• We reconcile each account against customer’s statement, giving a report of differences that need to be cleared
4. PAYROLL
• We do weekly and/or by-weekly calculation of the payroll
• We print payroll checks and payroll reports, including taxes
• We pick up weekly or by-weekly Time Sheet, according to your specifications.
5. CASH MANAGEMENT MODULE
Control of the checking(s) account, reconcile daily, weekly pro-forma cash flow projections to determine cash flow need, and coordination with Accounts Receivables and Accounts Payables.
6. COST ACCOUNTING/ JOB COSTING MODULE
Set up of a cost accounting system that enables to accurately cost each of the projects. We will generate information and statistics about each project with regards to expenses, Materials, Sales and Profits.
We will also have monthly meetings to discuss strategies, business results, business opportunities, financing options, etc.
In order to quote the package, we need number of Checks, Deposits, Receipts, Customer Invoices and Vendor Invoices that you have currently per month.
BENEFITS
1. You will not have to worry about anything related to paying bills, collections, payroll control and generation of accurate information, thus savings thousands of dollars per month on the time you have to spend coordinating inside and outside services.
If you buy all of the modules, you will at least save a minimum of 50% in payroll costs and outside accounting costs, because client will not need some of the people that you currently have for accounting and administrative issues.
2. You will have the opportunity to grow in sales, knowing what your total administrative cost will be, and without having high fixed costs associated with a growth of that magnitude.
3. Expert advice and interpretation in the areas of Strategic Planning, Financial Planning, Systems and Interpretation of Results.
4. Peace of mind knowing that you have a right arm watching over all of your financial and administrative affairs, so you can concentrate in growing the company and taking advantage of business opportunities. Just this part is worth hundreds of thousands of dollars in potential revenues and profits.
5. No employee liabilities in regards to managing the administration of your business.
We have the following charges:
1. A monthly Service Fee to be calculated according to transactions.
2. A one-time Set-Up Fee of $500.00 that includes setting up the chart of accounts in our system and entering the initial balances of each account as of January of current year.
3. An Update Fee, that includes entering all the information from previous months (if not starting in January), calculated at one and one half times of the monthly Service Fee times the number of months to enter.
